GDPR is an important change in government legislation regarding data protection and stands for The General Data Protect ion Regulation. It effectively provides an update to the Data Protection Act, bringing in new requirements and increasing the penalties for breaches.

Your Data
 
When you apply for membership of Lowestoft Road Runners you complete an application form. In doing this you give us your personal data: your name and your email address and emergency contact details. These forms are secured and deleted when you leave the club. 
 
Members’ personal data is stored in a database accessible only by Lowestoft Road Runners’ management committee.  Members’ emergency contact details are distributed to Run Leaders via a secure (password-protected) spreadsheet maintained at least twice annually.  This data is used only for the purpose for which it is collected.  
 
When you become a member of or renew your membership with Lowestoft Road Runners you will automatically be registered as a member of England Athletics.  We will provide England Athletics with your personal data which they will use to enable access to an online portal for you (called MyAthletics). England Athletics will contact you to invite you to sign into and update your MyAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics, please contact dataprotection@englandathletics.org.
 
Whether you are a member or a guest, Lowestoft Road Runners makes an anonymous ‘headcount’ totals for each run session.
 
How Lowestoft Road Runners  will use this data
 
The head-count totals will be used to: • Monitor numbers attending so we can plan future sessions (i.e. try to ensure sufficient numbers of run leaders are available according to numbers participating).
 
Your personal data will be used to: • Alert your emergency contact(s) if we have concerns for your welfare. • Contact you with important club updates/newsletters, safety information and membership renewals. • Help us plan for future training sessions and events (i.e. we will try to respond to your needs in terms of your stated motives and goals).
 
Photographs & Running Results
 
Photographs are sometimes taken at Lowestoft Road Runners training sessions. In addition, photographs are often taken of Lowestoft Road Runners members taking part in running events.  The photographs are used by the Club on its website, on Facebook and in club publicity and promotion.
 
Results – including full names – of Lowestoft Road Runners who have taken part in races and running events are often posted on the website and Facebook Please be aware that when you participate in any sporting event, your results will be published on the organiser’s site and numerous other race results sites. In many cases photographs are posted with runners and individuals are identified.
 
Opting Out
 
If you are unhappy about the use of your data or photographs as described in this statement please notify any of the club Committee with your concerns.